Tuesday 19 February 2019
GENERAL DATA PROTECTION REGULATIONS - VIRGINIA WATER ART SOCIETY
VIRGINIA WATER ART
SOCIETY
General Data
Protection Regulation
In order to
comply with the General Data Protection Regualation (GDPR) the data protection
and privacy laws, which require us to provide you with information about how we
use your personal data, we have published on our Website and in our
constitution the following Privacy Policy, which may be updated from time to
time and would encourage you to visit periodically.
Virginia Water Art Society Privacy
Policy
We are committed to protecting your privacy and
the confidentiality of your personal information. Our policy is not just an
exercise in complying with the law, but a continuation of our respect for you
and your personal information.
We undertake to preserve the confidentiality of
all information you provide to us, and hope that you reciprocate.
Our policy complies with the Data Protection
Act 2018 (Act) accordingly incorporating the EU General Data Protection
Regulation (GDPR).
The law requires us to tell you about your
rights and our obligations to you in regards to the processing and control of
your personal data. We do this now, by requesting that you read the information
provided at http://www.knowyourprivacyrights.org
Except as set out below, we do not share, or
sell, or disclose to a third party, any information collected through our
website.
1.
Data we process
We may collect, use, store and
transfer different kinds of personal data about you. We have collated these
into groups as follows:
Your identity includes
information such as first name, last name, title, and other identifiers that you may have
provided at some time.
Your contact information includes
information such as billing address,
email address, telephone numbers and any other information you have
given to us for the purpose of communication or meeting.
No financial data about you is
collected or stored.
Technical data includes Virginia
Water Art Society internet protocol (IP) address, browser type and version,
time zone setting and location, browser plug-in types and versions, operating
system and platform and other technology on the devices you use to access this
website.
We may aggregate anonymous data such as statistical
or demographic data for any purpose. Anonymous data is data that does not
identify you as an individual. Aggregated data may be derived from your
personal data but is not considered personal information in law because it does
not reveal your identity.
For example, we may aggregate profile data to assess
interest in a product or service.
However, if we combine or connect aggregated data
with your personal information so that it can identify you in any way, we treat
the combined data as personal information and it will be used in accordance
with this privacy notice.
2.
Special personal information
Special personal information is defined as data
about your race or ethnicity, religious or philosophical beliefs, sex life,
sexual orientation,political opinions, trade union membership, information
about your health and genetic and biometric data.
It also includes information about criminal
convictions and offences.
The bases on which we process information about you
The law requires us to determine under which of
six defined bases we process different categories of your personal information,
and to notify you of the basis for each category.
If a basis on which we
process your personal information is no longer relevant then we shall
immediately stop processing your data.
If the basis changes then if
required by law we shall notify you of the change and of any new basis under
which we have determined that we can continue to process your information.
3.
Information we process because we
have a contractual obligation with you
When you create an account on our website, buy a
product or service from us, or otherwise agree to our terms and conditions, a
contract is formed between you and us.
In order to carry out our obligations under that
contract we must process the information you give us. Some of this information
may be personal information.
We may use it in order to:
·
verify your identity for security and insurance purposes
·
provide you with our services
·
provide you with suggestions and advice on
products, services and how to obtain the most from using our website
We process this information on the basis there is a
contract between us.
We shall
continue to process this information until the contract between us ends or is
terminated by either party under the terms of the contract.
4.
Information we process with your
consent
Through certain actions when otherwise there is no
contractual relationship between us, such as when you browse our website or ask
us to provide you more information about our business, including our products
and services, you provide your consent to us to process information that may be
personal information.
Wherever possible, we aim to obtain your explicit
consent to process this information, for example, by asking you to agree to our
use of cookies.
If you have given us explicit permission to do so,
we may from time to time pass your name and contact information to selected
associates whom we consider may provide services or products you would find
useful. ie our insurance company etc
We continue to process your information on this
basis until you withdraw your consent or it can be reasonably assumed that your
consent no longer exists.
You may withdraw your consent at any time by
instructing us at (johnandjean@ntlworld.com) However,
if you do so, you may not be able to use our website or our services further.
5.
Information we process for the
purposes of legitimate interests
We may process information on the basis there is a
legitimate interest, either to you or to us, of doing so.
Where we process your information on this basis, we
do after having given careful consideration to:
·
whether the same objective could be achieved
through other means
·
whether processing (or not processing) might
cause you harm
·
whether you would expect us to process your
data, and whether you would, in the round, consider it reasonable to do so
For example, we may process your data on this basis
for the purposes of:
·
record-keeping for the proper and necessary
administration of our Virginia Water Art Society
·
responding to unsolicited communication from you
to which we believe you would expect a response
·
protecting and asserting the legal rights of any
party
·
insuring against or obtaining professional
advice that is required to manage Virginia Water Art Society risk
·
protecting your interests where we believe we
have a duty to do so
6.
Information we process because we
have a legal obligation
Sometimes, we must process your information in order
to comply with a statutory obligation.
For example, we may be required to give information
to legal authorities if they so request or if they have the proper
authorisation such as a search warrant or court order.
This may include your personal information.
Specific uses of information you provide to us
7.
Information provided on the
understanding that it will be shared with a third party
Our websites allows you to post information that may
be read, copied, downloaded, or used by other people.
Examples include:
·
posting a message our forum
·
tagging an image
·
clicking on an icon next to another visitor’s
message to convey your agreement, disagreement or thanks
If you post personal information, it is up to you to
satisfy yourself about the privacy level of every person who might use it.
We do not specifically use this information
except to allow it to be displayed or shared.
We do store it, and we reserve a right to use it in
the future in any way we decide.
Once your information enters the public domain, we
have no control over what any individual third party may do with it. We accept
no responsibility for their actions at any time.
Provided your request is reasonable and there is no
legal basis for us to retain it, then at our discretion we may agree to your
request to delete personal information that you have posted. You can make a
request by contacting johnandjean@ntlworld.com
8.
Complaints regarding content on our
website
We attempt to moderate user generated content, but we are
not always able to do so as soon as that content is published.
If you complain about any of the content on our
website, we shall investigate your complaint.
If we feel it is justified or if we believe the law
requires us to do so, we shall remove the content while we investigate.
Free speech is a fundamental right, so we have to
make a judgment as to whose right will be obstructed: yours, or that of the
person who posted the content that offends you.
If we think your complaint is vexatious or without
any basis, we shall not correspond with you about it.
9.
Information relating to your method
of payment
A. We do not store any financial details.
B. We do not operate payments by direct
debit.
C. We do not have payment facilities on
our web site or social media
D. When cheques are used to pay
subscriptions no record of the bank or bank details are kept.
10.
Communicating with us
When you contact us, whether by telephone, through our
website or by e-mail, we collect the data you have given to us in order to
reply with the information you need.
We record your request and our reply in order to
increase the efficiency of The Society
We keep personally identifiable information associated with
your message, such as your name and email address so as to be able to track our
communications with you to provide a high quality service.
11.
Complaining
When we receive a complaint, we record all the
information you have given to us.
We use that information to resolve your complaint.
If your complaint reasonably requires us to contact some
other person, we may decide to give to that other person some of the
information contained in your complaint. We do this as infrequently as
possible, but it is a matter for our sole discretion as to whether we do give
information, and if we do, what that information is.
We may also compile statistics showing information
obtained from this source to assess the level of service we provide, but not in
a way that could identify you or any other person.
Use of information we collect through automated systems when you visit our
website
12.
Cookies
Cookies are small text files that are placed on your
computer's hard drive by your web browser when you visit any website. They allow
information gathered on one web page to be stored until it is needed for use on
another, allowing a website to provide you with a personalised experience and
the website owner with statistics about how you use the website so that it can
be improved.
Some cookies may last for a defined period of time,
such as one day or until you close your browser. Others last indefinitely.
Your web browser should allow you to delete any you
choose. It also should allow you to prevent or limit their use.
Our website uses cookies. They are placed by
software that operates on our servers, and by software operated by third
parties whose services we use.
When you first visit our website, we ask you whether you
wish us to use cookies. If you choose not to accept them, we shall not use them
for your visit except to record that you have not consented to their use for
any other purpose.
If you choose not to use cookies or you prevent their use
through your browser settings, you will not be able to use all the
functionality of our website.
We use cookies in the following ways:
·
to track how you use our website
·
to record whether you have seen specific
messages we display on our website
·
to keep you signed in our site
·
to record your answers to surveys and
questionnaires on our site while you complete them
·
to record the conversation thread during a live
chat with our support team
13.
Personal identifiers from your
browsing activity
The following is standard activity
used when browsing the internet
Requests by your web browser to our servers for web
pages and other content on our website are recorded.
We record information such as your geographical
location, your Internet service provider and your IP address. We also record
information about the software you are using to browse our website, such as the
type of computer or device and the screen resolution.
We use this information in aggregate to assess the
popularity of the webpages on our website and how we perform in providing
content to you.
If combined with other information we know about you
from previous visits, the data possibly could be used to identify you
personally, even if you are not signed in to our website.
14.
Our use of re-marketing
Re-marketing involves placing a cookie on your
computer when you browse our website in order to be able to serve to you an
advert for our products or services when you visit some other website.
We may use a third party to provide us with
re-marketing services from time to time. If so, then if you have consented to
our use of cookies, you may see advertisements for our products and services on
other websites.
Disclosure and sharing of your information
15.
Information we obtain from third
parties
Although we do not disclose your personal
information to any third party (except as set out in this notice), we sometimes
receive data that is indirectly made up from your personal information from
third parties whose services we use.
No such information is personally identifiable to you.
16.
Third party advertising on our
website
We do not have advertising on our web site and
therefore no third parties are able to collect information regarding you.
17.
Data may be processed outside the
European Union
Our websites are hosted in The UK
We may also use outsourced services in countries
outside the European Union from time to time in other aspects of our business.
Accordingly data obtained within the UK or any other
country could be processed outside the European Union.
For example, some of the software our
website uses may have been developed in the United States of America or in
Australia.
We use the following safeguards with respect to data
transferred outside the European Union:
·
we comply with a code of conduct approved by a
supervisory authority in the European Union
specifically that in the country of …United Kingdom.
Control over your own information
18.
Your duty to inform us of changes
It is important that the personal data we hold about
you is accurate and current. Please keep us informed if your personal data
changes.
19.
Access to your personal information
At any time you may
review or update personally identifiable information that we hold about you, by
request johnandjean@ntlworld.com
20.
Removal of your information
If you wish us to remove personally identifiable
information from our website, you should contact us to make your request.
This may limit the service we can provide to you.
21.
Verification of your information
When we receive any request to access, edit or
delete personal identifiable information we shall first take reasonable steps
to verify your identity before granting you access or otherwise taking any
action. This is important to safeguard your information.
Other matters
22.
Use of site by children
We do not sell
products or provide services for purchase by children, nor do we market to
children.
If you are under 18,
you may use our website only with consent from a parent or guardian
We
collect data about all users of and visitors to these areas regardless of age,
and we anticipate that some of those users and visitors will be children.
23.
How you can complain
If you are not happy
with our privacy policy or if you have any complaint then you should tell us.
If a dispute is not
settled then we hope you will agree to attempt to resolve it by engaging in
good faith with us in a process of mediation or arbitration.
If you are in any way
dissatisfied about how we process your personal information, you have a right
to lodge a complaint with the Information Commissioner's Office (ICO). This can
be done at https://ico.org.uk/make-a-complaint/.
We would, however, appreciate the opportunity to talk to you about your concern
before you approach the ICO.
24.
Retention period for personal data
Except as otherwise mentioned in this privacy
notice, we keep your personal information only for as long as required by us:
·
to provide you with the services you have
requested;
·
to comply with other law, including for the
period demanded by our tax authorities;
·
to support a claim or defence in court.
25.
Compliance with the law
Our privacy policy has been compiled so as to comply
with the law of every country or legal jurisdiction in which we aim to do
business. If you think it fails to satisfy the law of your jurisdiction, we
should like to hear from you.
However,
ultimately it is your choice as to whether you wish to use our website.
26.
Review of this privacy policy
We may update this privacy notice from time to time
as necessary. The terms that apply to you are those posted here on our website
on the day you use our website. We advise you to print a copy for your records.
If you have
any question regarding our privacy policy, please contact us.
27.
Verification of your information
When we receive any request to access, edit or delete
personal identifiable information we shall first take reasonable steps to
verify your identity before granting you access or otherwise taking any action.
This is important to safeguard your information.
Other matters
28.
Use of site by children
We do not sell
products or provide services for purchase by children, nor do we market to
children.
If you are under 18,
you may use our website only with consent from a parent or guardian
We collect data about all users of and visitors to these
areas regardless of age, and we anticipate that some of those users and
visitors will be children.
29.
How you can complain
If you are not happy
with our privacy policy or if you have any complaint then you should tell us.
If a dispute is not
settled then we hope you will agree to attempt to resolve it by engaging in
good faith with us in a process of mediation or arbitration.
If you are in any way
dissatisfied about how we process your personal information, you have a right
to lodge a complaint with the Information Commissioner's Office (ICO). This can
be done at https://ico.org.uk/make-a-complaint/.
We would, however, appreciate the opportunity to talk to you about your concern
before you approach the ICO.
30.
Retention period for personal data
Except as otherwise mentioned in this privacy
notice, we keep your personal information only for as long as required by us:
·
to provide you with the services you have
requested;
·
to comply with other law, including for the
period demanded by our tax authorities;
·
to support a claim or defence in court.
31.
Compliance with the law
Our privacy policy has been compiled so as to comply
with the law of every country or legal jurisdiction in which we aim to operate.
If you think it fails to satisfy the law of your jurisdiction, we should like
to hear from you.
However, ultimately it is your choice as to whether
you wish to use our website.
32.
Review of this privacy policy
We may update this privacy notice from time to time
as necessary. The terms that apply to you are those posted here on our website
on the day you use our website. We advise you to print a copy for your records.
If you have
any question regarding our privacy policy, please contact us.
We would
just remind our members when replying to group e-mails sent from the
administration that they should reply to sender only and not REPLY TO ALL as
this then shows the destination e-mail of all members receiving the original
group e-mail.
Group
e-mails from the administration are always sent
Bcc ~( which hides all e-mail addresses) if you reply to this e-mail
using REPLY TO ALL button all the members in the group e-mail will receive it
and it will display all e-mail addresses.
Wednesday 13 February 2019
A.G.M. 2018 VIRGINIA WATER ART SOCIETY
- COMMITTEE 2018
- PRESIDENT Marie Cook
- CHAIRMAN Jean McDonnell
- TREASURER Margaret Baldock
- PROGRAMME Pam Hawins
- SECRETARY Marcia De Meriveles
- MEMBERSHIP Gabi Doering
- WORKSHOPS Doug Co
- OUTINGS Colin Deal
- HOSPITALITY Patricia Lumly
- others Anne Williams, Kate Bull
Virginia Water Art Society
Annual General Meeting
The Virginia Water Library Virginia Water, Surrey
December 3rd, 2018
Chairman’s Report
After a slow start having
had a two-year break from the Chairmanship I am back up and running. We have
struggled this year with too many jobs and not enough bodies and I would like
to thank those on the committee who undertook more than one job a time, without
who’s help it would have been a very difficult year.
We have had offers of help
for next year so the only outstanding issues are that of Programme Secretary whose job it is to book the
demonstrators. Thanks to Kate for
booking the last two years, and thanks to Pam for stepping in to book 2020 but
we will need to look for someone next year as the bookings have to be done a
year in advance. It does not need to be
an onerous task, we use an agency who can book Artists for us and supply
details of these and we can book directly with an Artist, researching what they
do and looking at Artists work can be enjoyable. Meeting and looking after the
Artist when they arrive can also be interesting.
We could also do with some
help with the advertising, so if anyone feels they would like to help they
would be very welcome to join us. We do take every opportunity to promote the
Society and I will continue to attend any invitations we receive to local
events that would prove useful in promoting us.
Marcia has volunteered to
take over the minutes of the meetings which will be another job share solved and
will greatly help the committee.
Workshops
Our Workshops this year
have been amazing and have all been fully booked. Many thanks to Doug for all
his efforts. As this year’s workshops have been so popular, we decided to book
5 next year so happy painting.
Outings
We did manage a trip to
the Mall galleries thanks to Pam, we always enjoy the SWA. As Pam is now back on Programme Colin has agreed to organize some coach
outings watch this space.
Membership
Another shared job for
some time has been the membership secretary and thankfully Gabi has come
forward to fill this position. Members are down to only 50 members; however, more
are attending the Wednesday evenings and workshops which is good news. On our Wednesday evenings we see about 30 -35
members attending which is very encouraging.
We will be working on increasing the membership and encouraging
visitors. It has been mentioned that we are a very friendly group which is very
nice to hear.
Exhibitions
The Two Exhibitions were
very good with the weather being kind to us, both however were down on our
usual sales selling 22 paintings in the May and 13 in the August 35 in all
which is down by about 30 % the Autum
one in particular seeing much
less visitors than we have had in a long time, possible because it was a bank
holiday together with Magna Carta and Englefield Green Fare so we have decide
to avoid the bank holidays in future and next year’s exhibitions will be 1st
June 2019 and 7th Sept 2019
weather permitting as usual. Many Thanks to Alfred Lane who helped my husband
John get the stands and equipment and return them at the end of the day to the
community centre. Also, thanks to Doug
for the use of the Gazebo yet again this year, I would like to thank Colin who help several
of our members set up their stands at the exhibition which was much
appreciated.
Many thanks to Patricia
for the warm welcome she gives on Wednesday evenings and for hosting the
committee meetings. Thanks to Marie and
Pam for the support they have given me as Chairman and to Anne Williams for
doing the minutes in the past. Special
thanks to Margaret for being such a constant steady hand on the till she has
continued being Treasurer since I first took the Chair over 6 years ago and has
agreed to continue again this year.
And lastly my thanks go to
my husband John who not only supports us by operating the camera for us at the
Wednesday demo’s but also for All the work he does on Exhibition days, getting
all the stands out and returned for the exhibitions, putting up road signs on
the day and generally doing a lot of the physical tasks without which we would
all struggle.
Thursday 7 February 2019
Demonstration By Sera knight collage musicians 6.2.18
Our February demonstrator at Virginia Water Art Society was Sera Knight always a welcome demonstrator and very talented Artist tonight she demonstrated collage which was really good to see her approach to the laying on of abstract paper cuttings to a pre drawn composition of musicians then covering part of the work with tissue paper for texture and giving it a base coat of acrylic ink which brought the painting together before she proceeded to add acrylic paint highlighting the figures and instruments we thoroughly enjoyed the demonstration Thank you Sera
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