Thursday, 7 March 2019

Demonstration By Jenny Whalley using oil Pastels and boot polish on Rag paper painnting Musicians


Jenny Whalley gave the members and visitors of Virginia Water Art Society a very unusual demonstration by using oil pastels and boot polish on Rag Paper which she discovered whilst living and working in South Africa where there was a shortage of all materials.  She produced two paintings during the evening and we were all amazed at the results.  Jenny demonstrated how to have fun with  paintings be free and loose using lots of colour and imagination, we thoroughly enjoyed her demonstration Thank you Jenny 


























Tuesday, 19 February 2019

WORKSHOP 16.2.19 ANDREW HITCHCOCK





















GENERAL DATA PROTECTION REGULATIONS - VIRGINIA WATER ART SOCIETY


VIRGINIA WATER ART SOCIETY
General Data Protection Regulation


In order to comply with the General Data Protection Regualation (GDPR) the data protection and privacy laws, which require us to provide you with information about how we use your personal data, we have published on our Website and in our constitution the following Privacy Policy, which may be updated from time to time and would encourage you to visit periodically.

Virginia Water Art Society Privacy Policy
We are committed to protecting your privacy and the confidentiality of your personal information. Our policy is not just an exercise in complying with the law, but a continuation of our respect for you and your personal information.
We undertake to preserve the confidentiality of all information you provide to us, and hope that you reciprocate.
Our policy complies with the Data Protection Act 2018 (Act) accordingly incorporating the EU General Data Protection Regulation (GDPR).
The law requires us to tell you about your rights and our obligations to you in regards to the processing and control of your personal data. We do this now, by requesting that you read the information provided at http://www.knowyourprivacyrights.org
Except as set out below, we do not share, or sell, or disclose to a third party, any information collected through our website.



1.             Data we process
We may collect, use, store and transfer different kinds of personal data about you. We have collated these into groups as follows:
Your identity includes information such as first name, last name, title,  and other identifiers that you may have provided at some time.
Your contact information includes information such as billing address,  email address, telephone numbers and any other information you have given to us for the purpose of communication or meeting.
No financial data about you  is collected or stored.
Technical data includes Virginia Water Art Society internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
We may aggregate anonymous data such as statistical or demographic data for any purpose. Anonymous data is data that does not identify you as an individual. Aggregated data may be derived from your personal data but is not considered personal information in law because it does not reveal your identity.
For example, we may aggregate profile data to assess interest in a product or service.
However, if we combine or connect aggregated data with your personal information so that it can identify you in any way, we treat the combined data as personal information and it will be used in accordance with this privacy notice.

2.             Special personal information
Special personal information is defined as data about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation,political opinions, trade union membership, information about your health and genetic and biometric data.
It also includes information about criminal convictions and offences.

The bases on which we process information about you

The law requires us to determine under which of six defined bases we process different categories of your personal information, and to notify you of the basis for each category.
If a basis on which we process your personal information is no longer relevant then we shall immediately stop processing your data.
If the basis changes then if required by law we shall notify you of the change and of any new basis under which we have determined that we can continue to process your information.


3.             Information we process because we have a contractual obligation with you
When you create an account on our website, buy a product or service from us, or otherwise agree to our terms and conditions, a contract is formed between you and us.
In order to carry out our obligations under that contract we must process the information you give us. Some of this information may be personal information.
We may use it in order to:
·                 verify your identity for security and insurance purposes
·                 provide you with our services
·                 provide you with suggestions and advice on products, services and how to obtain the most from using our website
We process this information on the basis there is a contract between us.
 We shall continue to process this information until the contract between us ends or is terminated by either party under the terms of the contract.


4.             Information we process with your consent
Through certain actions when otherwise there is no contractual relationship between us, such as when you browse our website or ask us to provide you more information about our business, including  our products and services, you provide your consent to us to process information that may be personal information.
Wherever possible, we aim to obtain your explicit consent to process this information, for example, by asking you to agree to our use of cookies.
If you have given us explicit permission to do so, we may from time to time pass your name and contact information to selected associates whom we consider may provide services or products you would find useful. ie our insurance company etc
We continue to process your information on this basis until you withdraw your consent or it can be reasonably assumed that your consent no longer exists.
You may withdraw your consent at any time by instructing us at (johnandjean@ntlworld.com) However, if you do so, you may not be able to use our website or our services further.
5.             Information we process for the purposes of legitimate interests
We may process information on the basis there is a legitimate interest, either to you or to us, of doing so.
Where we process your information on this basis, we do after having given careful consideration to:
·                 whether the same objective could be achieved through other means
·                 whether processing (or not processing) might cause you harm
·                 whether you would expect us to process your data, and whether you would, in the round, consider it reasonable to do so
For example, we may process your data on this basis for the purposes of:
·                 record-keeping for the proper and necessary administration of our Virginia Water Art Society
·                 responding to unsolicited communication from you to which we believe you would expect a response
·                 protecting and asserting the legal rights of any party
·                 insuring against or obtaining professional advice that is required to manage Virginia Water Art Society risk
·                 protecting your interests where we believe we have a duty to do so

6.             Information we process because we have a legal obligation
Sometimes, we must process your information in order to comply with a statutory obligation.
For example, we may be required to give information to legal authorities if they so request or if they have the proper authorisation such as a search warrant or court order.
This may include your personal information.


Specific uses of information you provide to us

7.             Information provided on the understanding that it will be shared with a third party
Our websites allows you to post information that may be read, copied, downloaded, or used by other people.
Examples include:
·                 posting a message our forum
·                 tagging an image
·                 clicking on an icon next to another visitor’s message to convey your agreement, disagreement or thanks
If you post personal information, it is up to you to satisfy yourself about the privacy level of every person who might use it.
We do not specifically use this information except to allow it to be displayed or shared.
We do store it, and we reserve a right to use it in the future in any way we decide.
Once your information enters the public domain, we have no control over what any individual third party may do with it. We accept no responsibility for their actions at any time.
Provided your request is reasonable and there is no legal basis for us to retain it, then at our discretion we may agree to your request to delete personal information that you have posted. You can make a request by contacting johnandjean@ntlworld.com
8.             Complaints regarding content on our website
We attempt to moderate user generated content, but we are not always able to do so as soon as that content is published.
If you complain about any of the content on our website, we shall investigate your complaint.
If we feel it is justified or if we believe the law requires us to do so, we shall remove the content while we investigate.
Free speech is a fundamental right, so we have to make a judgment as to whose right will be obstructed: yours, or that of the person who posted the content that offends you.
If we think your complaint is vexatious or without any basis, we shall not correspond with you about it.
9.             Information relating to your method of payment
A.  We do not store any financial details.
B.  We do not operate payments by direct debit.
C. We do not have payment facilities on our web site or social media
D. When cheques are used to pay subscriptions no record of the bank or bank details are kept.

10.        Communicating with us
When you contact us, whether by telephone, through our website or by e-mail, we collect the data you have given to us in order to reply with the information you need.
We record your request and our reply in order to increase the efficiency of The Society
We keep personally identifiable information associated with your message, such as your name and email address so as to be able to track our communications with you to provide a high quality service.
11.        Complaining
When we receive a complaint, we record all the information you have given to us.
We use that information to resolve your complaint.
If your complaint reasonably requires us to contact some other person, we may decide to give to that other person some of the information contained in your complaint. We do this as infrequently as possible, but it is a matter for our sole discretion as to whether we do give information, and if we do, what that information is.
We may also compile statistics showing information obtained from this source to assess the level of service we provide, but not in a way that could identify you or any other person.

Use of information we collect through automated systems when you visit our website

12.        Cookies
Cookies are small text files that are placed on your computer's hard drive by your web browser when you visit any website. They allow information gathered on one web page to be stored until it is needed for use on another, allowing a website to provide you with a personalised experience and the website owner with statistics about how you use the website so that it can be improved.
Some cookies may last for a defined period of time, such as one day or until you close your browser. Others last indefinitely.
Your web browser should allow you to delete any you choose. It also should allow you to prevent or limit their use.
Our website uses cookies. They are placed by software that operates on our servers, and by software operated by third parties whose services we use.
When you first visit our website, we ask you whether you wish us to use cookies. If you choose not to accept them, we shall not use them for your visit except to record that you have not consented to their use for any other purpose.
If you choose not to use cookies or you prevent their use through your browser settings, you will not be able to use all the functionality of our website.
We use cookies in the following ways:
·                 to track how you use our website
·                 to record whether you have seen specific messages we display on our website
·                 to keep you signed in our site
·                 to record your answers to surveys and questionnaires on our site while you complete them
·                 to record the conversation thread during a live chat with our support team

13.        Personal identifiers from your browsing activity
The following is standard activity used when browsing the internet
Requests by your web browser to our servers for web pages and other content on our website are recorded.
We record information such as your geographical location, your Internet service provider and your IP address. We also record information about the software you are using to browse our website, such as the type of computer or device and the screen resolution.
We use this information in aggregate to assess the popularity of the webpages on our website and how we perform in providing content to you.
If combined with other information we know about you from previous visits, the data possibly could be used to identify you personally, even if you are not signed in to our website.               
14.        Our use of re-marketing
Re-marketing involves placing a cookie on your computer when you browse our website in order to be able to serve to you an advert for our products or services when you visit some other website.
We may use a third party to provide us with re-marketing services from time to time. If so, then if you have consented to our use of cookies, you may see advertisements for our products and services on other websites.

Disclosure and sharing of your information

15.        Information we obtain from third parties
Although we do not disclose your personal information to any third party (except as set out in this notice), we sometimes receive data that is indirectly made up from your personal information from third parties whose services we use.
No such information is personally identifiable to you.
16.        Third party advertising on our website
We do not have advertising on our web site and therefore no third parties are able to collect information regarding you.
17.        Data may be processed outside the European Union
Our websites are hosted in The UK
We may also use outsourced services in countries outside the European Union from time to time in other aspects of our business.
Accordingly data obtained within the UK or any other country could be processed outside the European Union.
For example, some of the software our website uses may have been developed in the United States of America or in Australia.
We use the following safeguards with respect to data transferred outside the European Union:
·                 we comply with a code of conduct approved by a supervisory authority in the European Union  specifically that in the country of …United Kingdom.

Control over your own information

18.        Your duty to inform us of changes
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes.
19.        Access to your personal information
At any time you may review or update personally identifiable information that we hold about you, by request johnandjean@ntlworld.com
20.        Removal of your information
If you wish us to remove personally identifiable information from our website, you should contact us to make your request.
This may limit the service we can provide to you.
21.        Verification of your information
When we receive any request to access, edit or delete personal identifiable information we shall first take reasonable steps to verify your identity before granting you access or otherwise taking any action. This is important to safeguard your information.

Other matters

22.        Use of site by children
We do not sell products or provide services for purchase by children, nor do we market to children.
If you are under 18, you may use our website only with consent from a parent or guardian
We collect data about all users of and visitors to these areas regardless of age, and we anticipate that some of those users and visitors will be children.
23.        How you can complain
If you are not happy with our privacy policy or if you have any complaint then you should tell us.
If a dispute is not settled then we hope you will agree to attempt to resolve it by engaging in good faith with us in a process of mediation or arbitration.
If you are in any way dissatisfied about how we process your personal information, you have a right to lodge a complaint with the Information Commissioner's Office (ICO). This can be done at https://ico.org.uk/make-a-complaint/. We would, however, appreciate the opportunity to talk to you about your concern before you approach the ICO.
24.        Retention period for personal data
Except as otherwise mentioned in this privacy notice, we keep your personal information only for as long as required by us:
·                 to provide you with the services you have requested;
·                 to comply with other law, including for the period demanded by our tax authorities;
·                 to support a claim or defence in court.   
25.        Compliance with the law
Our privacy policy has been compiled so as to comply with the law of every country or legal jurisdiction in which we aim to do business. If you think it fails to satisfy the law of your jurisdiction, we should like to hear from you.
However, ultimately it is your choice as to whether you wish to use our website.
26.        Review of this privacy policy
We may update this privacy notice from time to time as necessary. The terms that apply to you are those posted here on our website on the day you use our website. We advise you to print a copy for your records.
If you have any question regarding our privacy policy, please contact us.
27.        Verification of your information
When we receive any request to access, edit or delete personal identifiable information we shall first take reasonable steps to verify your identity before granting you access or otherwise taking any action. This is important to safeguard your information.

Other matters

28.        Use of site by children
We do not sell products or provide services for purchase by children, nor do we market to children.
If you are under 18, you may use our website only with consent from a parent or guardian
We collect data about all users of and visitors to these areas regardless of age, and we anticipate that some of those users and visitors will be children.
29.        How you can complain
If you are not happy with our privacy policy or if you have any complaint then you should tell us.

If a dispute is not settled then we hope you will agree to attempt to resolve it by engaging in good faith with us in a process of mediation or arbitration.
If you are in any way dissatisfied about how we process your personal information, you have a right to lodge a complaint with the Information Commissioner's Office (ICO). This can be done at https://ico.org.uk/make-a-complaint/. We would, however, appreciate the opportunity to talk to you about your concern before you approach the ICO.
30.        Retention period for personal data
Except as otherwise mentioned in this privacy notice, we keep your personal information only for as long as required by us:
·                 to provide you with the services you have requested;
·                 to comply with other law, including for the period demanded by our tax authorities;
·                 to support a claim or defence in court.   
31.        Compliance with the law
Our privacy policy has been compiled so as to comply with the law of every country or legal jurisdiction in which we aim to operate. If you think it fails to satisfy the law of your jurisdiction, we should like to hear from you.
However, ultimately it is your choice as to whether you wish to use our website.
32.        Review of this privacy policy
We may update this privacy notice from time to time as necessary. The terms that apply to you are those posted here on our website on the day you use our website. We advise you to print a copy for your records.
If you have any question regarding our privacy policy, please contact us.

We would just remind our members when replying to group e-mails sent from the administration that they should reply to sender only and not REPLY TO ALL as this then shows the destination e-mail of all members receiving the original group e-mail. 
Group e-mails from the administration are always sent  Bcc ~( which hides all e-mail addresses) if you reply to this e-mail using REPLY TO ALL button all the members in the group e-mail will receive it and it will display all e-mail addresses.

Wednesday, 13 February 2019

A.G.M. 2018 VIRGINIA WATER ART SOCIETY


  • COMMITTEE 2018
  • PRESIDENT Marie Cook
  • CHAIRMAN Jean McDonnell
  • TREASURER Margaret Baldock
  • PROGRAMME Pam Hawins
  • SECRETARY  Marcia De Meriveles
  • MEMBERSHIP Gabi Doering
  • WORKSHOPS Doug Co
  • OUTINGS Colin Deal 
  • HOSPITALITY Patricia Lumly
  • others Anne Williams, Kate Bull         







Virginia Water Art Society
Annual General Meeting
The Virginia Water Library Virginia Water, Surrey
December 3rd, 2018
Chairman’s Report
After a slow start having had a two-year break from the Chairmanship I am back up and running. We have struggled this year with too many jobs and not enough bodies and I would like to thank those on the committee who undertook more than one job a time, without who’s help it would have been a very difficult year.
We have had offers of help for next year so the only outstanding issues are that of Programme  Secretary whose job it is to book the demonstrators.  Thanks to Kate for booking the last two years, and thanks to Pam for stepping in to book 2020 but we will need to look for someone next year as the bookings have to be done a year in advance.  It does not need to be an onerous task, we use an agency who can book Artists for us and supply details of these and we can book directly with an Artist, researching what they do and looking at Artists work can be enjoyable. Meeting and looking after the Artist when they arrive can also be interesting.
We could also do with some help with the advertising, so if anyone feels they would like to help they would be very welcome to join us. We do take every opportunity to promote the Society and I will continue to attend any invitations we receive to local events that would prove useful in promoting us.
Marcia has volunteered to take over the minutes of the meetings which will be another job share solved and will greatly help the committee.
Workshops
Our Workshops this year have been amazing and have all been fully booked. Many thanks to Doug for all his efforts. As this year’s workshops have been so popular, we decided to book 5 next year so happy painting.
Outings
We did manage a trip to the Mall galleries thanks to Pam, we always enjoy the SWA.  As Pam is now back on Programme  Colin has agreed to organize some coach outings watch this space.
Membership
Another shared job for some time has been the membership secretary and thankfully Gabi has come forward to fill this position. Members are down to only 50 members; however, more are attending the Wednesday evenings and workshops which is good news.  On our Wednesday evenings we see about 30 -35 members attending which is very encouraging.  We will be working on increasing the membership and encouraging visitors. It has been mentioned that we are a very friendly group which is very nice to hear.
Exhibitions
The Two Exhibitions were very good with the weather being kind to us, both however were down on our usual sales selling 22 paintings in the May and 13 in the August 35 in all which is down by about 30 % the Autum  one in particular  seeing much less visitors than we have had in a long time, possible because it was a bank holiday together with Magna Carta and Englefield Green Fare so we have decide to avoid the bank holidays in future and next year’s exhibitions will be 1st June 2019 and 7th Sept  2019 weather permitting as usual. Many Thanks to Alfred Lane who helped my husband John get the stands and equipment and return them at the end of the day to the community centre.  Also, thanks to Doug for the use of the Gazebo yet again this year,  I would like to thank Colin who help several of our members set up their stands at the exhibition which was much appreciated. 
Many thanks to Patricia for the warm welcome she gives on Wednesday evenings and for hosting the committee meetings.  Thanks to Marie and Pam for the support they have given me as Chairman and to Anne Williams for doing the minutes in the past.  Special thanks to Margaret for being such a constant steady hand on the till she has continued being Treasurer since I first took the Chair over 6 years ago and has agreed to continue again this year.
And lastly my thanks go to my husband John who not only supports us by operating the camera for us at the Wednesday demo’s but also for All the work he does on Exhibition days, getting all the stands out and returned for the exhibitions, putting up road signs on the day and generally doing a lot of the physical tasks without which we would all struggle.